How to fill in this invoice template
- Choose your region. Labels, the tax name and the date format change to match.
- Add your business details and your client's details.
- Add your logo if you like. It is resized in your browser and appears on the PDF.
- List what you are charging for. Totals, tax and the balance due update as you type.
- If you are registered for VAT, GST or HST, tick the box so the invoice shows everything a tax invoice needs.
- Check the preview and download the PDF.
Keeping your invoices
Nothing you type is sent to us. If you want to come back to an invoice later, turn on Save on this device. Your invoices, business details and clients are then kept in this browser, and the next invoice number follows the last one you downloaded. Open My Documents to copy an old invoice, delete one, or download a backup file.
What an invoice must show in your region
This table comes from our research on official guidance. "If tax-registered" means it is required once you are registered for VAT, GST or HST.
| Field | United States | United Kingdom | European Union | Canada | Australia |
|---|---|---|---|---|---|
| Invoice number | Optional | Required | Required | Optional | Optional |
| Issue date | Optional | Required | Required | If tax-registered | If tax-registered |
| Date of supply | Optional | Required | Optional | Optional | Optional |
| Due date | Optional | Optional | Optional | Optional | Optional |
| Business name | Optional | Required | Required | If tax-registered | If tax-registered |
| Address | Optional | Required | Required | Optional | Optional |
| Optional | Required | Optional | Optional | Optional | |
| Phone | Optional | Optional | Optional | Optional | Optional |
| Tax ID | Optional | If tax-registered | If tax-registered | If tax-registered | If tax-registered |
| Client name | Optional | Required | Required | Optional | Optional |
| Client address | Optional | Required | Required | Optional | Optional |
| Client tax ID | Optional | Optional | Optional | Optional | Optional |
| PO number | Optional | Optional | Optional | Optional | Optional |
| Currency | Optional | Optional | Optional | Optional | Optional |
| Reason no VAT is charged | Optional | Optional | Optional | Optional | Optional |
| Notes & payment terms | Optional | Optional | Optional | Optional | Optional |
Sources
- VAT guide (VAT Notice 700), section 16 "VAT invoices"
- Invoicing and taking payment from customers: Invoices – what they must include
- Council Directive 2006/112/EC (consolidated 2025-01-01), Articles 220a, 226, 226b, 227 and 230
- Tax invoices (last updated 18 September 2026)
- Input tax credits — Records you need to support your claim
- Input Tax Credit Information (GST/HST) Regulations (SOR/91-45), section 3
- Publication 583, Starting a Business and Keeping Records
- Regulation 1700, Reimbursement for Sales Tax
- Create invoices in QuickBooks Online
- Customize sales forms in QuickBooks Online
- How do I add VAT number to invoice (community answer, UK)
- Create an invoice for your customer
- Accounting API: Invoices
- How do I create an invoice?
- How do I manage my basic and financial information?
- Invoice Creation, Import and Customization
- Display organization's tax information
- Customer's Tax Information
- Free Invoice Generator (form labels as rendered on 2026-10-10)
- VAT domestic reverse charge technical guide
- How to use the VAT reverse charge if you supply building and construction services
- Preparing Invoices (GST/HST and QST)
Not legal or tax advice. Rules change and some depend on the amount or the type of sale. Check the official guidance for your situation.
Questions
Is this invoice template free?
Yes. You can fill in and download as many invoices as you like without signing up. The site is supported by ads.
Can I download the invoice as a PDF?
Yes. Click Download PDF and the file is created in your browser and saved to your device.
Is there a Word or Google Docs version?
Not yet. For now the invoice downloads as a PDF, which any customer can open and print.
What does an invoice need to include?
It depends on your country and on whether you are registered for VAT, GST or HST. The table below the form shows what each region asks for, with links to the official guidance.
Do you keep a copy of my invoice?
No. What you type stays in your browser and is never sent to us. Unless you turn on Save on this device, closing the tab clears it.
Can I save my invoices and my business details?
Yes. Turn on Save on this device above the form. Your invoices, business details, logo and clients are then kept in this browser, and you can open, copy or delete them in My Documents. Download a backup to keep a copy.